For each sales invoice, the invoice number, customer, invoice and service dates, currency, amounts and payment terms must be transferred. Bookkeeping also needs a clear assignment to a revenue account, accounts receivable account and tax treatment. Sales subject to 18 percent VAT, tax-exempt sales with or without the right to deduct input VAT, and transactions not taxable in Georgia should have separate labels. Credit notes and cancellations must remain linked to the original invoice. Handover can take place through a direct interface or a controlled data export. For foreign-currency invoices, the invoice currency, exchange rate used and equivalent amount in GEL must be transferred. A control total showing the number and total amount of the invoices handed over helps identify missing or duplicate records. After import, revenue accounts, tax amounts, receivables and document links should be checked on a sample basis. The procedure must also specify who corrects faulty records and how invoices that have already been handed over are protected from unnoticed changes.
Setting up the handover of invoices to bookkeeping before starting a business in Georgia
Invoice handover involves transferring issued sales invoices, together with their accounting and tax data, from invoicing to bookkeeping. A business in Georgia should establish a set procedure with complete data fields, handover times and checks.
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