A complete export should include the chart of accounts, journal entries, customers, suppliers, invoices, payments, and opening balances. Each transaction must retain its date, document number, transaction description, accounts, amount, currency, and tax code. For foreign-currency transactions, the foreign-currency amount, exchange rate, and equivalent in GEL are also needed. Receivables and payables should be exportable with their due dates, payment status, and links to the original documents. Electronic supporting documents, invoices, and correction documents must remain available along with their links to the transactions. In addition to readable documents, a structured, machine-readable data format is needed for a future software change or collaboration with an accounting adviser. Audit trails and references must not be lost during export if they are needed to make the accounting records traceable. The software should allow exports by period and data type without excluding earlier financial years. A test export followed by opening the files, reconciling totals, and comparing samples shows whether the data can actually be reused. The contract should clarify whether sufficient time and access for a complete export will also be available after termination.
Planning for Exportable Accounting Data Before Starting a Business in Georgia
Data portability enables a business to extract its accounting data from its software completely and in a usable form. Before starting a business in Georgia, check whether transactions, master data, open items, tax codes, and supporting documents can be exported in suitable formats.
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