Software should be selected based on specific workflows for documents, account coding, currencies, taxes, reporting, and collaboration. A feature list helps prevent an accounting program that is technically available from failing to meet actual business processes. Transactions, master data, open items, tax codes, and documents must be fully exportable in usable formats. This data portability makes a future software change easier and supports collaboration with external advisors. Access permissions determine who can view, enter, change, approve, or export data. Separate roles with the appropriate permissions should be set up for management, accounting, document entry, and external advisors. Automatic backups, a separately stored copy, and regularly tested recovery procedures protect transactions and documents from loss or damage. When data is transferred for the first time, opening balances, master data, and existing business transactions are imported into the system. The source, date, and account assignment of every transferred value must be traceable through appropriate supporting documents. Before going live, export, roles, backup and recovery, and reconciliation of the transferred values should be tested in practice.
Selecting and preparing accounting software before starting a business in Georgia
The accounting software for a new business in Georgia should fit its business model, legal form, tax status, and bookkeeping requirements. In addition to document processing, account coding, and reports, check data export, tiered access permissions, data backups, and documented transfer of opening balances.
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